Getting Things Done: The Art of Stress-Free Productivity 1st ed


Title: Getting Things Done: The Art of Stress-Free Productivity 1st ed
Authors: David Allen
Edition: 1
Finished Date:
Rating: 5
Language: English
Genres: Self-Help, Productivity
Level: Entry
Publishers: Viking
Publication Date: 2001-01-08
ISBN: 978-0670899241
Format: ePub, Pdf, Mobi, Chm
Pages: 288
Download: Pdf Pdf Pdf Pdf


  • what to do
  • when to do
  • how to do


capturing all the things that need to get done

  • now, later, someday, big, little, or in between -
    into a logical and trusted system outside of your head and off your mind

disciplining yourself to make front-end decisions about

all of me “inputs” you let int your life
so that you will always have a plan for “next actions”
that you can implement or renegotiate at any moment

work flow management

  • tools
  • tips
  • techniques
  • tricks for implementation

both personal and professional life

the problem: new demands

insufficient resources

  • time
  • work no longer has clear boundaries
    • How good could that conference potentially be?
    • How effective could the training program be?
  • lack of edge creates more work
    • cross-divisional communication, cooperation, and engagement
  • jobs keep changing
    • the orgnizations
      • ever-changing goals
      • products
      • partners
      • customers
      • markets
      • technologies
      • owners
    • change careers
  • the old models and habits are insufficient
  • the “big picture” vs the nitty-gritty

    • fail

      • too much distraction at the day-to-day, hour-to-hour level of commitments
        to allow for appropriate focus on the higher level

      • ineffective personal organizational systems create huge subsconscious
        resistence to undertaking even bigger projects and goals
        that will likely not be managed well,
        and that will in turn case even more distraction and stress

    • focus on values, not simply your life


dealing effectively with internal commitments

  • basic activities and behaviours

    • anything you consider unfinished in any way must be captured
      in a trusted system outside your mind,
      or what called a collection bucket,
      that you know you’ll come back to regularly and sort through.
      Priority: 1

    • you must clarify exactly what your commitment is
      and decide what you have to do, if anything,
      to make progress towards fulfilling it
      Priority: 2

    • once you’ve decided on all the actions you need to take,
      you must keep reminders of them organized in a system you review regularly
      Priority: 3

David Allen: Getting Things Done video

potential meaning overload

how I came up with this

  • I needed a better job
  • I’m lazy
  • I’m enthralled with efficient process
  • I value clear space

the old models

  • only dealt with one aspect
  • were not complete
    • only do important things
    • in mind
  • compressed the models
  • disconnected from reality
  • were system-dependent

The GTD models

  • mastering workflow
    • the 5 keys to gaining control
      • collect
      • process
        • clarifying
      • organize
      • review
      • do
  • horizons of focus
    • the 6 levels of work
      • purpose, principles
      • vision
      • goals
      • areas of focus/responsibility
      • projects
      • runway
        • next actions

The two aspects of self-mangement

  • Control
    • conscious focused engagement, aware of all options at any one time and place
  • perspective

    • aligned and clear about decisions, directions, and priorities

      GTD as a martial art

  • training

  • mind like water
    • The ability to generate power is directly proportional to your ability to Concentate.
    • Your ability to concentrate is directly proportional to your ability to eliminate distraction
    • Distraction is created by mismanaged commitments.
    • There is usually an inverse proportion between the amount something is on your mind and the amount it is getting done.
    • If you don’t give appropriate attention to what has your attention, it will take more of your attention than it deserves
      • become stress if it is not processed
  • In order to get things off your mind, you must know that
    you have captured, clarified, and organized your commitments, at all horizons, and
    you will engage consciously with them as often as you need to

  • Your ability to refocus, rapidly, on the right things at the right horizon at the right time is the master technique of knowledge work athletics